Associate Program Officer, Program Department

Washington, DC

Full Time

Programs Department

Entry Level

Company Overview

The Center for International Private Enterprise (CIPE) strengthens democracy around the globe through private enterprise and market-oriented reform. CIPE is one of the four core institutes of the National Endowment for Democracy and an affiliate of the U.S. Chamber of Commerce. Since 1983, CIPE has worked with business leaders, policymakers, and civil society to build the institutions vital to a democratic society. CIPE’s key program areas include enterprise ecosystems, democratic governance, business advocacy, anti-corruption & ethics, and trade.

Position: Associate Program Officer, Programs
Reports to: Managing Director, Programs

Scope: CIPE is seeking a full-time, non-exempt Washington D.C. based Associate Program Officer (APO). The APO is an integral member of CIPE’s centralized Program Team, providing high-level administrative and operational support to the Managing Director for Programs and a core leadership group that includes the Deputy Managing Director, Program Budget Manager, and Cross-CIPE Program Manager. The APO is responsible for maintaining the rhythm of internal operations, coordinating cross-functional processes, supporting proposal and report development, and ensuring the accuracy and consistency of documentation and communications across CIPE’s program portfolio.

This position requires strong organizational and communication skills, high attention to detail, and the ability to manage multiple priorities efficiently in a dynamic, mission-driven environment.

Responsibilities and Duties

Administrative and Operational Support

Provide day-to-day administrative support to the Managing Director for Programs, including scheduling, meeting preparation, travel coordination, and internal communication.
Coordinate calendars and logistics for the broader Program Team leadership group.
Organize and support virtual and in-person meetings, events, and briefings, including preparing agendas, managing invites, taking notes, and tracking follow-ups.
Maintain well-organized files, templates, and institutional records for strategic initiatives and key communications.
Serve as a point of contact for internal queries directed to the Program Team and help ensure timely and professional responses.

Strategic and Programmatic Support

Assist in program planning and tracking by coordinating timelines, deliverables, and documentation.
Contribute to proposal development, reporting, internal briefs, and donor communications by conducting research and drafting or editing content.
Support program design efforts through desk research, partner mapping, and formatting of technical inputs.

Cross-Team Coordination

Act as a liaison between the Program Team and CIPE’s functional departments, including Grants, Finance, MEL, Communications, Compliance, and HR.
Track action items and workflows, ensuring follow-through across multiple stakeholders and projects.
Support the preparation and documentation of regular Program Team meetings.

Budget and Grants Monitoring

Work with the Program Budget Manager to track program expenditures, burn rates, and budget reallocation needs.
Assist in formatting and reviewing budgets and financial documents to ensure consistency and compliance.
Help maintain grant-related records and donor compliance documentation.

Qualifications and Skills

Education

Bachelor’s degree required; Master’s degree or coursework in International Affairs, Development, Public Policy, or Business preferred.

Experience

At least 7 years of experience in international development, with a focus on program design and coordination, preferably in a matrixed or multi-regional environment.
2–4 years of professional experience in an administrative, programmatic, or executive support role, preferably within an international development or nonprofit organization.

Knowledge, Skills, or Abilities

Demonstrated ability to manage complex administrative tasks with discretion and professionalism.
Excellent writing, editing, and communication skills.
High proficiency in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint; familiarity with project or workflow tools is a plus.
Strong organizational and problem-solving abilities with excellent attention to detail.
Financial literacy and basic budgeting experience are strongly preferred.
Ability to work effectively across teams and time zones in a fast-paced, collaborative environment.
Language skills relevant to CIPE’s regions of operation are preferred but not required

THE SALARY FOR THIS POSITION IS $57,000 PER YEAR

Benefits and Perks

Competitive Benefits including medical, dental, vision, short & long-term disability, flexible spending, paid family leave, life insurance, 401(k), commuter benefits, telework, and more! Employee events including Company Picnic, Health & Wellness Fair, Holiday Party and lots of fun in between!

CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. Applicants must be legally able to work in the United States; CIPE is unable to sponsor employees for work visas.

CIPE is an Equal Opportunity Employer.

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